Executive Board Minutes - Oct 20th, 2010 - 6:30 pm - Desotos
(Click here to download a PDF of the Minutes)
I) Sarah Lockett, Chair called the meeting to order at 6:30 pm at De Soto’s Eatery, 1079 St. Clair Ave W., Toronto
II) Roll Call
Sarah Lockett, Chair/Treasurer
Barbara Indriliunas Snow, Managing Director
III) Declaration of Conflict of Interest:
IV) Approval of Minutes
The Minutes of Sep 15th, 2010, were presented. Sarah Lockett moved to accept the minutes, Tony Bolla seconded and all approved.
V) Open Business:
A) Treasurer’s Report:
B) TCLC Report- Sarah Lockett
The second last meeting of the TCLC was held on Sept 28, 2010. The 78 trees that are dying will not be replaced and the deficiencies will not be fixed, until the portion of the contractors budget that is held back comes payable, this is one year from the completion of our phase of the construction. As the trees are in "tree coffins" not "tree trenches" (which are the city's standard) forestry will not maintain the replacement trees and it is expected they too will die.
The TTC will not replace the trees, the contractor will, but not until they do the other deficiencies, but when they die again the TTC will not replace them. Sarah Lockett will send a list of the deficiencies to the members.
C) ShopStClair Progress Basket / Money /Choosing Charities
The Regal Tender is ready to print, Atefa Osmani has a deposit check with which to ready the baskets and Barbara Indriliunas Snow will start sending the letters to organizations. David Perry is printing the ribbon, purple with gold lettering – Regal Heights Village BIA. Window decals will be printed to signify the business is in the BIA. Barbara Indriliunas Snow will email the organization list to Sarah Lockett and Tony Bolla to help in the selection. The designer will be asked to do a smaller version of the large poster for the TTC zones and it will be printed on glossy paper to go into the baskets.
After much discussion over the six choices of banner design submitted, Sarah Lockett moved that
‘the banner design should be a combination of #1 font, # 3 colour (gold) & purple brocade background and straight across lettering and # 4 logo (gold) on the bottom of the banner’.
Atefa Osmani seconded the motion and all approved.
Street Sign Design
Sarah Lockett moved that;
‘The street sign design and colour with the words in RAL 4007 (purple) and the crown in gold, (with the gold being the proper colour, not yellow), or the entire design be done in purple, be accepted by the Board. ‘
Manjeet Matharoo seconded the motion and the Board approved.
D) Dance Festival 2011
$175,000 would be the cost to do a festival, with the possibility of fundraising $65,000.00 to add to our $100,000.00 saved budget. Our budget next year, only if the expansion is passed, will be $75,000, with a $50,000.00 surplus for both 2011 and 2012. Mention was made in the quote of outside vendors and it was brought up to the Board that the merchants complain about them. There are thoughts of going big the first year or start small & go bigger. The event planner will be asked to push this back to 2012 as we can’t commit until after Jan. 2011. There were also suggestions of doing other things instead of the festival; gateways into the BIA, more garbage containers, additional facade grants. The levy can also be increased to pay for the festival.
E) RHRA Community Billboard
There has been no reply yet.
St Chad’s Church TPA parking lot has been established on the north side of St Clair on Westmount Ave. The lot is 20 ft north of St Clair in Corso Italia BIA, with 20 parking spaces.
Councilor Cesar Palacio spoke to both Barbara Indriliunas Snow and Sarah Lockett on Oct 15th, 2010 and said that a new condo would be built on the corner of Oakwood Ave to Crang Ave with TPA parking underground and that TPA Vice – President Lorne Persiko has already been in talks with the proposed condo builder’s consortium. The two Crang Ave buildings are owned by one person and he is part of the consortium. Atefa Osmani of Pizza Pizza, tenant of the Oakwood Ave building has not heard anything about the buildings being sold, but she has heard a rumour that the 1st house on Crang Ave has been expropriated by the TPA to build a parking lot. Barbara Indriliunas Snow will send an email to the TPA inquiring about the expropriation.
Ms Mary DiFelice, a property owner of the middle building in the row of buildings under discussion, has emailed Sarah Lockett to tell her that she has not been approached by anyone and will not sell.
G) Procedural by- Laws
The Chair, Sarah Lockett will meet with the Managing Director Barbara Indriliunas Snow and Member Tony Bolla, on Nov 3 to work on a draft of the by-laws. Manjeet Matharoo will email questions about the by-laws.
H) Branding Report
There is no info yet and Sarah Lockett will email Ian Chamady.
VI) New Business
A) TD Tree Program
The program is too complicated and would need a professional grant writer to apply for the grant.
Lakeshore BIA received sick trees and Sarah Lockett was told by Lakeshore BIA that we may have gotten the same London Plane trees they did. Theirs were replaced; ours will not be until the City contacts the contractors, when the year past the ‘construction finish’ is up.
B) Wi-Fi Advertisements on Pizza Pizza
Atefa Osmani told the members about an opportunity to get ad space for the BIA on Pizza Pizza new Wi-Fi service in their stores. She will give the info to Barbara Indriliunas Snow or bring it to the next meeting. The item will be added to the Agenda.
VII) Agenda of Next Meeting
Event or Other purpose for Levy
Procedural By-Laws Final Draft
Wi-Fi Ads on Pizza Pizza
Sarah Lockett moved to adjourn the meeting at 8:30 pm and Manjeet Matharoo seconded. All approved. The next meeting will be Nov 17th, 2010.
Minutes submitted by: Barbara Indriliunas Snow, Managing Director
Minutes approved by: Sarah Lockett, Chair